Book a session

1. Services

1.1 Photographer will provide photography services on the date, at the location, and for the duration described in Schedule A (the "Session"), and will deliver edited digital photographs from the Session (the "Photographs") as described in Section 4.

1.2 The scope of the Session is limited to what is described in Schedule A. Any additional coverage, additional locations, additional deliverables, video, prints, or rush turnaround is outside this Agreement and requires a separate written agreement or written addendum signed by both Parties.

1.3 If Client requests that Photographer continue working beyond the hours included in Schedule A and Photographer agrees at the time, the additional time will be billed at the overtime rate stated in Schedule A, in half-hour increments, and is due with the final balance.

1.4 Team photographers and assistants. Photographer may have the Session photographed by a member of the Chedeuxx team instead of, or in addition to, Darrian Chen, and may bring an assistant, a second photographer, or both. Photographer will tell Client in advance who will be shooting the Session. A team photographer or second photographer works on Photographer’s behalf, and Photographs they make are delivered under this Agreement on the same terms as any other Photographs. An assistant helps with equipment, lighting and logistics and may, where Photographer allows, take photographs for their own learning. After Photographer has delivered the Photographs to Client, the assistant may post their own edited photographs from the Session to their personal portfolio and social media, and Photographer will have any such photograph removed on Client’s reasonable request. Photographer remains responsible to Client for the whole Session, whoever is shooting or assisting.

2. Fees and Payment

2.1 Client will pay the total fee stated in Schedule A. A non-refundable deposit of fifty percent (50%) of the total fee is due at the time of booking, and the remaining balance is due on the day of the Session before coverage starts. The booking is not confirmed and the date is not reserved until the deposit is received and Client has accepted this Agreement, either by signing it or by accepting it online under 2.8.

2.2 The deposit is applied against the total fee, compensates Photographer for reserving the date and declining other work, and is non-refundable. It is not refunded if Client cancels, does not show up, or can no longer make the date, however much notice Client gives. Client who cannot make the date may reschedule instead under 2.9 and 3.2. The only exceptions are the refunds set out in 2.10, 2.11, 3.3, 3.4 and 13.2, paid on the terms of 2.14.

2.3 Travel outside a 25-mile radius of Cincinnati, Ohio, and any parking, admission, permit, or venue fees required for Photographer to perform the Session, are billed to Client at cost unless Schedule A states otherwise.

2.4 The license granted in Section 7 does not take effect until the total fee has been paid in full. Until payment is received, Client has no right to reproduce, display, distribute, or publish the Photographs for any purpose, whether or not the files have been delivered.

2.5 Where Schedule A states a total fee of zero, the Session is an unpaid collaboration. No money is owed in either direction, no deposit applies, and the license in Section 7 takes effect on delivery.

2.6 Deposit amount. The deposit is fifty percent (50%) of the total fee, rounded to the nearest dollar, unless Schedule A states a different amount. For an online booking under 2.8, the deposit is the amount shown on the booking page when Client books. The deposit is part of the total fee, not an extra charge, and comes off the balance under 2.13.

2.7 Paying the deposit. The deposit is due at the time of booking. Client may pay by any method Photographer offers for that booking, such as a payment link, card, or bank transfer, and it counts as paid when the money reaches Photographer. Until then the date is not held, and Photographer may accept another booking for the same date and time without notice. Where this Agreement is signed separately from the deposit, the date is held once both are received, as 2.1 says.

2.8 Online bookings and time-limited sales. Photographer sometimes offers Sessions for booking online, including through time-limited sales where Client picks a fixed date and time slot and pays the deposit through a payment link. For those bookings:

(a) picking a slot does not hold it; the slot is held only when the deposit is paid;

(b) if the deposit is not paid within the time shown on the booking page, or within thirty (30) minutes of picking the slot if no time is shown, the slot is released and may be booked by someone else;

(c) Client accepts this Agreement by ticking the box on the booking page confirming they have read and agree to it, and by paying the deposit. Photographer records the date and time of acceptance, the email address used, and the version of this Agreement accepted. The booking confirmation Photographer sends stands as Schedule A for that Session;

(d) a sale price belongs to the slot booked during the sale and does not carry over to another date unless Photographer moves the Session under 2.10 or 2.11;

(e) Client confirms on the booking page that they are eighteen (18) or older, or that they are the parent or legal guardian of the person being photographed and are booking on their behalf. Where the person being photographed is under eighteen, 12.4 applies, and the parent or guardian will attend the Session; and

(f) where Client books a Session for someone else, Client confirms that the person being photographed has agreed to the Model Release, or will sign it before the Session starts.

2.9 If Client cancels or reschedules. If Client cancels, Photographer keeps the deposit for the reason given in 2.2, and Client owes nothing more beyond expenses already incurred on Client’s behalf (3.1). Client may move the Session at no charge, as many times as needed, and the deposit moves with it, if Photographer receives notice at least twenty-four (24) hours before the Session, through the link in the confirmation email or in writing, and another open time exists for the new date. A request that misses that window, or a cancellation at any time, including after rescheduling, is treated as a cancellation: the deposit is kept, and a new booking needs a new deposit.

2.10 If Photographer cancels. If Photographer cancels for any reason other than a Force Majeure Event, Photographer refunds everything Client has paid, including the deposit, within seven (7) days of cancelling, and 3.3 applies. If a Force Majeure Event stops Photographer performing, 13.2 applies and the deposit is refunded in full. Photographer may offer a new date instead, but Client may take the refund.

2.11 Weather and venue problems. If weather, a venue closure, a lost permit, or a similar problem outside either Party’s control means the Session cannot safely or sensibly go ahead, the Parties will first try to agree a new date, and the deposit moves to it. If no new date is agreed within thirty (30) days of the original date, Photographer refunds the deposit less the processing fee under 2.14.

2.12 No-shows. If Client does not arrive, or arrives too late for the booked coverage to be provided, and has not rescheduled under 2.9, the Session is treated as cancelled by Client: the deposit is kept and no Photographs are owed. Photographer will wait thirty (30) minutes past the start time before treating a Session as a no-show. Time lost to a late arrival comes out of the booked hours, and a slot booked under 2.8 ends at its scheduled end time whenever Client arrives. If Photographer does not arrive, 2.10 applies.

2.13 Balance. The balance is the total fee less the deposit, plus any overtime (1.3) and expenses (2.3). It is due on the day of the Session before coverage starts, unless Schedule A sets a different date, and may be paid by the same methods as the deposit. If the balance is not paid when due, Photographer may decline to start or continue the Session and keep the deposit, or may go ahead and hold delivery until payment, in which case 2.4 and 4.1 apply.

2.14 Refunds and processing fees. Deposits are non-refundable except as set out in 2.10, 2.11, 3.3, 3.4 and 13.2. A refund because Photographer cancels (2.10 and 3.3) is paid in full. Any other refund, including under 2.11, 3.4 or 13.2, and any refund Photographer chooses to give outside these terms, is the amount paid less the card processing fee Stripe charged on the original payment, because Stripe does not return that fee when a payment is refunded. A refund given outside these terms is a one-time courtesy and does not change these terms for that Client or anyone else.

3. Cancellation and Rescheduling

3.1 Cancellation by Client. If Client cancels the Session, any deposit already paid is non-refundable and is retained by Photographer, however much notice Client gives. Client who needs a different date should reschedule under 3.2 instead. No further cancellation fee applies, and Client owes nothing beyond any expenses Photographer has already incurred on Client’s behalf. Missed notice windows and no-shows are covered in 2.9 and 2.12.

3.2 Rescheduling by Client. Client may reschedule without additional charge, as many times as needed, if Photographer receives written notice at least twenty-four (24) hours before the Session and Photographer is available on the proposed new date, and only into a time that is open. The deposit transfers to the rescheduled date. Moving a booking through the link in the booking confirmation counts as written notice.

3.3 Cancellation by Photographer. If Photographer cancels for any reason other than a Force Majeure Event, Photographer will refund all amounts paid, including the deposit, and will make reasonable efforts to refer Client to another photographer. Photographer’s liability in that circumstance is limited as set out in Section 14. Refund timing is set out in 2.10.

3.4 Weather and outdoor sessions. For outdoor sessions, either Party may reschedule without penalty if weather conditions would make the Session unsafe or would materially prevent the intended photographs from being made. The Parties will act reasonably and will agree on a substitute date. If no substitute date can be agreed, 2.11 applies and the deposit is refunded less the processing fee under 2.14.

3.5 Changing package. For a portrait session booked online, Client may change to a different package on the same notice and terms as 3.2, unless the session was booked at a flash sale price, in which case only the time may change. If the new package costs more, the deposit becomes half of the new price, Client pays the difference when making the change, and the change takes effect once that payment clears; the difference is non-refundable on the same terms as the deposit. If the new package costs less, no part of the deposit is refunded; the amount already paid is applied to the new price, and Client owes any remainder on the day of the Session. A promotional code applied to the original booking carries over only if it applies to the new package. Any add-on booked with the Session carries over at the price listed for the new package.

4. Deliverables and Delivery

4.1 Photographer will deliver the number of edited Photographs stated in Schedule A, within the turnaround period stated in Schedule A, by the delivery method stated in Schedule A. Turnaround periods run from the date of the Session, or from the date of final payment if later.

4.2 Photographs are delivered as edited digital files in a format and resolution selected by Photographer. Unless Schedule A states otherwise, raw or unedited files, rejected frames, and out-takes are not delivered and remain the property of Photographer.

4.3 Client is responsible for downloading and backing up the delivered files. Photographer will make the gallery available until the date stated in Schedule A, and has no obligation to archive, store, or re-deliver files after that date. Re-delivery after that date, if files remain available, may be subject to a retrieval fee.

4.4 Client is entitled to one (1) round of reasonable revision requests on the delivered edits, to be submitted within fourteen (14) days of delivery. Additional revisions, or requests to edit images not included in the delivered set, are billed at Photographer’s then-current hourly rate.

5. Creative Control

5.1 Client has engaged Photographer for Photographer’s particular style and judgment. Photographer retains sole artistic discretion over composition, lighting, image selection, and post-production, subject to any specific shot requests the Parties agree in writing before the Session.

5.2 Photographer will make reasonable efforts to accommodate a shot list provided in advance, but does not guarantee that any specific image, moment, or subject will be captured.

6. Ownership and Reservation of Rights

6.1 The copyright in the Photographs belongs to Photographer or, where a Chedeuxx team photographer made them, to that photographer. In every case Photographer holds all the rights needed to grant the license in Section 7 and to use the Photographs as described in Section 10. The Photographs are not sold or assigned to Client.

6.2 This Agreement grants a license and is not a sale or assignment of copyright. The Photographs are not "works made for hire" for Client under the U.S. Copyright Act or any other law.

6.3 All rights not expressly granted to Client are reserved to Photographer. Photographer retains the unrestricted right to use, license, and exploit the Photographs for any lawful purpose, subject only to Section 10.

7. License Granted to Client

7.1 Subject to Client’s full compliance with this Agreement, including payment in full, Photographer grants Client a limited, non-exclusive, non-transferable, non-sublicensable, worldwide, perpetual license to reproduce, display, distribute, and publish the Photographs for the Permitted Uses.

7.2 "Permitted Uses" means: (a) Client’s own promotional and marketing purposes, including Client’s website, social media accounts, email, print materials, signage, and event programs; (b) documentation and promotion of the event or subject matter photographed; and (c) for individual (non-business) Clients, personal, non-commercial use including personal social media, prints, and albums.

7.3 The following are NOT Permitted Uses and require Photographer’s prior written consent and a separate license fee: (a) paid advertising placements, including boosted or sponsored social posts and paid media buys; (b) merchandise, products, packaging, or anything offered for sale bearing the Photographs; (c) billboards, out-of-home advertising, or broadcast; (d) sublicensing or supplying the Photographs to a third party for that third party’s own promotional use, including sponsors, brands, venues, labels, agencies, or media outlets; and (e) use of the Photographs to train, fine-tune, or develop any machine learning or artificial intelligence system or model.

7.4 Client may supply the Photographs to vendors such as printers, designers, or web developers acting on Client’s behalf solely to carry out the Permitted Uses, provided those vendors are bound by the restrictions in this Agreement.

8. Credit, Attribution, and Collaboration Posts

8.1 Where reasonably practicable, Client will accompany each published use of a Photograph with a credit to Photographer in the form "Photo: @chedeuxx," or such other credit as Photographer designates in writing. On platforms that support tagging or mentions, Client will tag or mention @chedeuxx where practicable.

8.2 Inadvertent failure to provide credit is not a breach if corrected promptly after notice.

8.3 Collaboration posts. Either Party may ask the other to publish a Photograph as a joint or collaborative post (for example an Instagram Collab, a TikTok co-post, or an equivalent feature on any other platform), where the post appears on both accounts and both Parties are named as authors of it. A collaboration post happens only if both Parties agree to that particular post; agreement given in writing, including by direct message or email, is sufficient, and either Party may decline any request for any reason or none, with no consequence under this Agreement. Neither Party is entitled to a fee for a collaboration post. Either Party may later remove, hide, or withdraw from a collaboration post on their own account without notice, and doing so is not a breach of this Agreement. A collaboration post does not transfer, expand, or alter any right in the Photographs; the license in Section 7, the credit obligation in this Section, and the restrictions in Section 9 continue to apply to it.

9. Restrictions

Client will not, and will not permit any third party to: (a) sell, resell, license, sublicense, rent, lend, or otherwise transfer the Photographs or any rights in them except as permitted by Section 7.4; (b) claim authorship or ownership of the Photographs, or register or attempt to register any Photograph with any copyright office or similar authority; (c) materially alter, distort, or create derivative works from the Photographs, other than reasonable cropping, resizing, and minor color adjustment for layout purposes. Applying filters, presets, or other color grading that materially changes the delivered edit is not permitted; (d) remove, obscure, or alter any watermark, credit, or copyright-management information embedded in or accompanying the Photographs; or (e) use the Photographs in any manner that is unlawful, defamatory, obscene, misleading, or that could reasonably bring any person depicted into disrepute. Nothing in this Section restricts Client from expressing an honest opinion about Photographer or about working with Photographer. Posting a Photograph to a social media platform in the ordinary course is not a breach of this Section. In particular, the licence a platform requires as a condition of posting is not a prohibited sublicence under clause (a) or Section 7.1, and a platform automatically stripping metadata on upload is not a breach of clause (d).

10. Photographer’s Portfolio, Promotional Use, and Behind-the-Scenes Capture

10.1 Client grants Photographer the right to use the Photographs in Photographer’s portfolio, website, social media, printed promotional materials, competition and award submissions, and client presentations.

10.2 Photographer will not use the Photographs in third-party paid advertising for an unrelated brand without Client’s written consent.

10.3 Client may request in writing that a specific Photograph be withdrawn from Photographer’s active promotional use, and Photographer will remove it from Photographer-controlled channels within a reasonable period. This does not require Photographer to recall printed materials already distributed or to remove third-party reposts outside Photographer’s control.

10.4 Behind-the-scenes capture. Photographer reserves the right to record behind-the-scenes photographs, video, and audio during the Session, including footage of the location, the equipment, the working process, and Client and any person present, and audio of conversations Photographer is party to, and to use that material in Photographer’s portfolio, on Photographer’s website and social media accounts, and in Photographer’s other promotional material. Behind-the-scenes material is a separate work from the Photographs; Photographer is its sole author and owner, it is not part of the deliverables in Section 4, and no license to it is granted to Client except by separate written agreement. Photographer will tell Client when behind-the-scenes recording is happening. Client, or any person present, may ask at any time, before, during or after the Session, not to appear in behind-the-scenes material, and Photographer will honor that request going forward and will remove existing material featuring that person from Photographer-controlled channels within a reasonable period; the limits in 10.3 on recalling distributed material and third-party reposts apply equally. Photographer will not publish behind-the-scenes material that shows a person in a state of undress, a private or restricted area the venue has asked to be kept off camera, or anything the Parties have agreed in writing is confidential.

11. Client Responsibilities, Access, and Safety

11.1 Client will provide, or ensure Photographer is provided with, timely access to the location, any credentials or passes required, and reasonable working conditions, including access to power and a secure place to leave equipment where applicable.

11.2 Client is responsible for securing permission from the venue or property owner for photography at the location, and for advising Photographer in advance of any venue rule restricting photography, flash, or equipment.

11.3 Photographer may pause or discontinue the Session, without refund, if conditions at the location become unsafe, or if any person present is abusive, threatening, or materially interferes with Photographer’s ability to work. Photographer will notify Client before doing so where circumstances allow.

11.4 Wardrobe. Where the Session involves particular outfits, Client will send Photographer what they intend to wear, as photographs or a clear description, at least ten (10) days before the Session, so that both Parties can agree it in advance. Photographer may accept something later, and will say so in writing. If nothing has been sent and nothing later has been agreed by that point, Photographer may shoot the Session with whatever is brought on the day, propose a new date, or treat the Session as cancelled under Section 3, at Photographer’s discretion. This is not about taste. Lighting, location and the concept are chosen around what somebody is wearing, and ten days is what it takes to plan around it or to change course without wasting the day.

12. Permissions and Releases

12.1 Photographer makes no representation or warranty that model releases, property releases, trademark clearances, or other consents have been obtained for any person, property, artwork, logo, or other subject matter depicted in the Photographs. Client is solely responsible for determining whether any such release or consent is required for Client’s intended uses, and for obtaining it.

12.2 Where the Session is an event open to attendees, Client is responsible for notifying attendees that photography will take place, including by signage or ticket terms where appropriate.

12.3 Photographer will honor a reasonable request from an identifiable individual depicted in a Photograph to have that image removed from Photographer’s own public channels.

12.4 Photographer does not photograph anyone under the age of eighteen (18) in a directed or posed capacity unless a parent or legal guardian is present and has consented in writing. Where Client is arranging the Session for someone else, Client will tell Photographer in advance if any person to be photographed in a directed or posed capacity is under eighteen. Where Client is themselves the person being photographed, this obligation is Photographer’s alone and Client is not responsible for it.

13. Force Majeure

13.1 Neither Party is liable for failure or delay in performance caused by an event beyond its reasonable control, including illness, injury, death in the family, severe weather, fire, flood, epidemic, act of government, civil disturbance, labor action, venue closure, or failure of transport ("Force Majeure Event").

13.2 If Photographer cannot perform the Session due to a Force Majeure Event, Photographer will notify Client as soon as reasonably possible and will refund all amounts paid, including any deposit, less the processing fee under 2.14. This refund is Photographer’s sole liability in those circumstances.

13.3 If equipment fails, media is corrupted, or files are lost or damaged despite Photographer’s reasonable care, Photographer’s liability is limited as set out in Section 14. Photographer maintains reasonable backup practices, including duplicate storage of files where practicable.

14. Limited Warranty; Limitation of Liability

14.1 Photographer warrants that the services will be performed in a professional and workmanlike manner consistent with prevailing industry standards. Except as stated in this Section and in Section 18, the Photographs and services are provided "AS IS," without warranty of any kind, express or implied, including any warranty of merchantability, fitness for a particular purpose, title, or non-infringement.

14.2 TO THE MAXIMUM EXTENT PERMITTED BY LAW, NEITHER PARTY IS LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS OR LOST DATA, ARISING OUT OF OR RELATING TO THIS AGREEMENT OR THE PHOTOGRAPHS, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

14.3 PHOTOGRAPHER’S TOTAL AGGREGATE LIABILITY UNDER THIS AGREEMENT, FOR ANY CAUSE AND REGARDLESS OF THE FORM OF ACTION, SHALL NOT EXCEED THE TOTAL AMOUNT ACTUALLY PAID BY CLIENT TO PHOTOGRAPHER UNDER THIS AGREEMENT.

15. Indemnification

Client will defend, indemnify, and hold harmless Photographer and its members, managers, officers, employees, and agents from and against any claims, demands, losses, liabilities, damages, judgments, settlements, costs, and expenses (including reasonable attorneys’ fees) arising out of or relating to: (a) Client’s use of the Photographs; (b) any breach of this Agreement by Client; (c) any use of the Photographs by third parties who obtained them from or through Client; or (d) any claim by a person depicted in the Photographs arising from Client’s use of them.

16. Term and Termination

16.1 This Agreement takes effect on the Effective Date and continues until terminated as provided in this Section.

16.2 Photographer may terminate this Agreement immediately upon written notice (including email) if Client breaches any provision of this Agreement, including non-payment.

16.3 Upon termination, all rights granted to Client cease immediately, and Client will promptly discontinue all new uses of the Photographs and, at Photographer’s request, delete digital copies in Client’s possession or control. Client is not required to recall printed materials already distributed prior to termination. This paragraph does not apply where the total fee in Schedule A is zero: in that case the licence granted to Model under R8 of the Model Release is irrevocable and survives termination of this Agreement for any reason. Photographer is not in the business of taking away somebody’s right to their own portrait over a missed credit.

16.4 Sections 6, 9, 10, 12, 14, 15, 17, and 18, and the whole of the Model Release, survive termination of this Agreement.

17. General Provisions

17.1 Independent Contractor. Photographer performs as an independent contractor. Nothing in this Agreement creates any partnership, joint venture, employment, or agency relationship between the Parties.

17.2 Assignment. Client may not assign or transfer this Agreement or any rights under it without Photographer’s prior written consent; any attempted assignment in violation of this Section is void.

17.3 Entire Agreement. This Agreement, including Schedule A or, for an online booking, the booking confirmation that stands as Schedule A under 2.8(c), is the entire agreement of the Parties concerning its subject matter and supersedes all prior or contemporaneous understandings, whether written or oral.

17.4 Amendment; Waiver. Any amendment or waiver must be in a writing signed by both Parties. No failure or delay in exercising any right operates as a waiver of it.

17.5 Severability. If any provision is held unenforceable, it will be modified to the minimum extent necessary, and the remaining provisions remain in full force.

17.6 Notices. Notices under this Agreement may be given by email to the addresses stated in Schedule A and are effective when sent, absent a delivery failure notice.

17.7 Governing Law; Venue. This Agreement is governed by the laws of the State of Ohio, without regard to conflict-of-laws principles, and the Parties consent to the exclusive jurisdiction and venue of the state and federal courts located in Hamilton County, Ohio.

17.8 Dispute Resolution. Before commencing any action, the Parties will attempt in good faith to resolve any dispute through direct discussion for a period of thirty (30) days after written notice of the dispute.

17.9 Injunctive Relief. Client acknowledges that unauthorized use of the Photographs would cause Photographer irreparable harm for which monetary damages may be inadequate, and Photographer is entitled to seek injunctive relief in addition to all other remedies.

17.10 Attorneys’ Fees. In any action to enforce this Agreement, the prevailing Party is entitled to recover its reasonable attorneys’ fees and costs.

17.11 Counterparts; Electronic Acceptance. This Agreement may be executed in counterparts, by electronic signature, by scanned copy, or by online acceptance under 2.8(c), each of which has the same effect as a signed original.

17.12 Versions. Photographer publishes the current form of this Agreement in full at chedeuxx.com/contract, with the date it took effect, and keeps every earlier version available at its own address. The version published on the date Client signs or accepts it online is the version that governs Client, and a later change does not alter it. Where Photographer later changes a term in Client’s favour, that change applies to Client automatically from the date it is published, with no action required and no further signature. Where Photographer changes a term in Photographer’s own favour, that change applies only to agreements signed or accepted online on or after the date it is published. Photographer will not apply a term retroactively against anyone who has already signed or accepted online.

18. Your Information, and Where AI Is and Is Not Used

18.1 The Photographs are photographs. Every image delivered under this Agreement was made with a camera, pointed by a person, at a real subject in a real place. Photographer does not deliver AI-generated images, does not build a scene that was not photographed, and does not replace any person with a synthetic or invented one. The person in the photograph is the person who was there.

18.2 The editing uses AI-assisted tools, and this is what that means. Photographer edits by hand in ordinary photo software and uses the machine-learning tools built into it: selecting a subject or a sky so an adjustment lands in the right place, reducing noise, retouching, cleaning up details, and removing or adding elements within a frame. Client may ask at any time what was done to any individual Photograph, and Photographer will answer honestly and specifically.

18.3 Client’s images are never used to train AI. Photographer will not use the Photographs, the behind-the-scenes material, or any image of Client to train, fine-tune, or develop any artificial intelligence system, and will not sell, license, or supply them to anyone else for that purpose. This mirrors the restriction on Client in 7.3(e). Some editing tools process a frame on the software vendor’s servers rather than on Photographer’s computer; for those, Photographer keeps the vendor’s content-analysis and model-training settings switched off.

18.4 Administration. Photographer uses AI-assisted software, including Anthropic’s Claude, for office work: drafting and checking email, organizing applications and bookings, scheduling, and writing code for Photographer’s own website. Information about Client is reduced to what the task needs, identifying details are removed wherever the task allows, and Photographer keeps every available training setting switched off. No software decides whether anyone is booked. Photographer makes the final decision on every application personally.

18.5 Who sees your information, how long it is kept, and how to opt out. Besides Photographer, an application may be seen by the service providers needed to run the business and by the small number of people who help Photographer run a round, such as an assistant or a member of Photographer’s creative team. Those people get only what they need in order to help choose and plan, are required to keep it confidential, and keep no copy of their own. Applications and related messages, including any photographs uploaded with an application, are kept on file indefinitely, because Photographer runs rounds several times a year and goes back through past applications when a concept suits somebody who applied before. Client may ask Photographer in writing at any time to delete their application and everything attached to it, and Photographer will do so promptly and without asking why. Client may also tell Photographer in writing, at any time, that their information is not to be entered into any AI-assisted tool; Photographer will honour that from the moment it is received, at no cost, with no effect on whether Client is booked. Nothing in this Section limits any right Client has under applicable law to see, correct, or delete what Photographer holds.

R1. What "the Images" means

"Model" is the person signing this Release. "Photographer" is Chedeuxx LLC, an Ohio limited liability company. "The Images" means everything made at or around the Session in which Model appears: the photographs, any video or audio, the behind-the-scenes material described in Section 10.4, out-takes and unused frames, and every edited version of any of them.

R2. Age, and that this is freely given

Model warrants that Model is eighteen (18) years of age or older on the date of the Session or, where the person photographed is under eighteen, the parent or legal guardian accepts this Release on their behalf and warrants that they have authority to do so. Model is signing freely and without payment or pressure, has read this Release and the Agreement it accompanies, has had the opportunity to ask about anything in either, and is not under any agency, management, or exclusivity arrangement that would prevent signing. Photographer relies on this warranty, and this Release is void if it is untrue.

R3. Consent to be photographed

Model consents to being photographed, filmed, and recorded at the Session, including behind-the-scenes recording, on the terms set out in the Agreement.

R4. The grant

Model irrevocably grants Photographer, and anyone Photographer authorizes, the perpetual, worldwide, royalty-free, non-exclusive right to use, reproduce, publish, exhibit, distribute, display, and adapt the Images, and to use Model’s name, likeness, image, appearance, and voice as they appear in the Images, in any medium now known or later developed, for: Photographer’s portfolio, website, social media accounts, and printed promotional material; competition, award, and exhibition entries; editorial and press use; presentations to clients; and commercial use in connection with Photographer’s own business.

"Adapt" here means cropping, resizing, colour grading, retouching, and format changes made in the ordinary course of editing, on the terms in Section 18. It does not extend to anything Section 18.1 rules out.

This grant also covers photographs taken at the Session by an assistant on the Chedeuxx team. The assistant may post their own edited photographs from the Session to their personal portfolio and social media, but only after Photographer has delivered Model’s images, and only on the terms in R5 and R6. Photographer will have the assistant honour a reasonable takedown request under R9.

R5. What the grant does not cover

Photographer will not license or supply the Images to a third party for the purpose of advertising that third party’s product or service, and will not use the Images in any way that states or implies that Model endorses a product, service, organization, candidate, or political position, without Model’s separate written consent. Photographer will not use the Images in a pornographic, obscene, or unlawful context, or in a context that would reasonably be defamatory of Model.

For the avoidance of doubt: Photographer promoting Photographer’s own photography, including in paid, boosted, or sponsored social media advertising, and including in recruitment for future model calls, is a use in connection with Photographer’s own business under R4 and is not an endorsement of a third party for the purposes of this paragraph. Model may ask Photographer at any time not to use a particular Image in paid advertising, and Photographer will honour that going forward.

R6. No AI training, and no synthetic likeness

Photographer will not use the Images, or Model’s likeness, to train, fine-tune, evaluate, or develop any artificial intelligence system or model, and will not sell, license, or otherwise supply them to any third party for that purpose. Photographer will not create, publish, or authorize an AI-generated or AI-altered version of Model’s face or body. Section 18 of the Agreement sets out in full which editing tools are and are not used, and applies to this Release.

R7. No approval right

Model has no right to inspect, approve, or veto the Images, the selection of them, the edit, the caption, or the context in which they appear, except as provided in R5 and R9.

R8. What Model may do with the delivered images

Photographer grants Model a perpetual, worldwide, non-exclusive, non-transferable licence to use the delivered edited Images for Model’s own personal and portfolio purposes: personal social media, a modelling portfolio, casting and agency submissions, and prints for Model’s own use.

Model may not sell or license the Images, supply them to a brand, agency, or other third party for that party’s promotion, use them in paid or boosted advertising, or use them to train an artificial intelligence system. Model may crop or resize for layout, but may not re-edit them. Filters, presets, and re-grading that materially change the delivered edit are not permitted. Where practicable, Model will credit "@chedeuxx" in the caption and tag the account.

R9. Taking something down

The grant in R4 is irrevocable, which is what makes it usable. Separately from that, Photographer will honour a reasonable written request from Model to remove a specific Image from Photographer-controlled channels, within a reasonable period. That does not extend to printed material already distributed, to reposts by other people, or to uses already made under a licence granted before the request.

R10. No payment, in either direction

No money passes in either direction. The consideration for this Release is Photographer’s promise to deliver the edited images described in Schedule A of the Agreement, and Model confirms that this is good and sufficient consideration and that no other payment is expected or owed.

If Photographer fails to deliver as promised, Model’s remedy is against Photographer for that failure. The grant in R4 is not conditional on delivery and is not affected by it. This is stated plainly because a release that quietly evaporates if a gallery is late is a release neither Party can rely on.

R11. Release of claims

Model releases Photographer, and Photographer’s members, employees, assigns, licensees, and anyone acting with Photographer’s permission, from any claim arising out of the authorized use of the Images, including any claim for defamation, invasion of privacy, right of publicity, false light, or any claim based on blurring, distortion, alteration, or use in composite form occurring in the ordinary course of editing as described in Section 18.

R12. During the Session

Nothing in this Release requires Model to do anything Model is uncomfortable with. Model may pause or end the Session at any point, for any reason or none, and may ask at the time that a particular frame not be taken or be deleted. Model may bring a companion, with advance notice so Photographer knows who to expect. Sessions are clothed; nothing suggestive or borderline is shot. Model may ask at any time, before, during or after, not to appear in behind-the-scenes material.

Model is responsible for their own footwear, clothing, and physical limits, and will not attempt anything they are not comfortable with. Model will tell Photographer straight away if a location, a position, or an instruction feels unsafe, and Photographer will change it. Neither Party is expected to take a risk for a photograph.

R13. General

This Release is read together with the Agreement; where the two conflict on the use of Model’s likeness, this Release controls. It is governed by the laws of the State of Ohio, and the Parties consent to the exclusive jurisdiction and venue of the state and federal courts located in Hamilton County, Ohio. If any provision is held unenforceable it will be modified to the minimum extent necessary and the rest remains in force. This Release may be signed electronically, in counterparts, or accepted online by ticking the box on the booking page, and each has the same effect as a signed original. Model is entitled to a signed copy and Photographer will provide one.

R14. Model is not an employee

Model is not an employee, intern, apprentice, volunteer, agent, or partner of Photographer, is not performing services for Photographer’s benefit, and neither expects nor is entitled to any wage, salary, or other compensation. Model and Photographer are independent collaborators, each pursuing their own creative and portfolio interests, and each free to walk away.